Preferred Room Arrangement & Audio Visual Needs
PLATFORM SET UP
| A) | Two 3' or 4' square or round, sturdy, draped tables about 6' apart |
| B) | Overhead projector placed on edge of table (as shown, rather than a projector stand)* |
| C) | Large, White screen* |
| D) | OPTIONAL: Standing lectern with stationary microphone (for introducer/emcee) |
| E) | 32' x 16' riser 12"-18" tall for audiences larger than 175; 24" height for audiences over 500; 36" for audiences over 1500. (No riser needed for audiences less than 175) |
| F) | Stair at front center of riser |
AUDIO/VISUAL & LIGHTING
- Wireless, clip-on microphone (not required with groups of 40 or less)
- Full house lights during presentation (even when projector is on) with no spotlights
- Quality overhead projector with large white screen (gray screens work very poorly) Please ensure replacement bulb is available
- Elmo Projector System (EV-368) may be used if overhead projector is not available
PREFERRED SEATING ARRANGEMENTS
AUDIENCE SIZE PREFERRED SET UP: Less than 30 "U" shaped table 30-500 Classroom or theatre style in "herringbone" format with center aisle (unless meal function) 500 or more Theatre style seating (unless meal function). Please make chair count conservative and have a provision for the front of the room being full. (Putting "Reserved" signs on back tables/rows until needed works great.)
The material to be presented is protected by copyright. For permission to audio or video tape, a separate licensing agreement and additional fee are required.
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